Every working day at the POS starts with opening a sales period and ends with closing it. Staff clock in and out for their shift, and whoever is serving logs in at the POS, so every order carries the right name.
Clock on#
Clocking in and out is the shift registration for your staff: you clock in at the start of the shift and clock out at the end. On a registered cash register (GKS), every clock-in and clock-out is registered for tax purposes. You clock in via Clock in/out (In-/uitklokken) on the right of the home screen. The first person to clock in starts the sales period straight away.
Logging in to serve (tap your name and enter your PIN code) is part of taking an order itself: see Taking an order.
The cash drawer declaration#
The first person to clock in starts the sales period straight away. At that moment, the POS asks how much cash is in the drawer to start the day: the cash drawer declaration. Enter the amount and confirm. You can skip it, but a correct opening declaration saves you arguments at closing time: it is the only way your cash difference will be right.
During the day, you also keep the drawer accurate via the quick menu: Cash IN for money that comes in, Cash OUT for money that goes out, and a new drawer declaration when you want to record the contents again.
You never need to enter sales manually: every cash payment is automatically included in the drawer records. Cash IN and Cash OUT are for money that moves without a sale: a supplier you pay in cash from the drawer, tips you take out, change you top up, or cash that goes to the bank. This way, the drawer always matches what is really in it.
All these movements are also sent to the cloud. On the management page, the Cash drawer report shows which cash movements and drawer declarations were registered, with the staff member and the amount.
Clocking out and closing#
On the right of the home screen, you add users or clock them out: active users turn green, inactive users red. When the last user is clocked out, the sales period is closed.
Tip
When closing, you can have a receipt printed with the daily revenue and the sales figures of the user who is closing. This is especially useful when several staff members use the POS.
Forgot to close?#
If you work with a registered cash register (GKS), a sales period may not stay open for more than 24 hours. If you do not close the day, the POS shows this message on the home screen on the next working day. You cannot dismiss it: the previous sales period must be closed first before you can continue.
Close the previous sales period by clicking the button
Tap Close previous sales period now: the POS clocks out staff who are still clocked in (each with their Z report), prepares the previous day's Z report and closes the period. After that, you start the new day as usual. If the message stays, the FDM is probably unreachable: check the connection via Health.