Looking for the right POS system for your business? Discover the differences between a local and a cloud-based system so you can make a confident, informed choice for your hospitality operation.
When selecting a POS system, you face an important decision: should you choose a local POS system or a cloud-based one? Both options come with advantages and disadvantages depending on the needs of your business. In this blog, we compare both systems based on functionality, cost, ease of use, and security so you can make a choice you won’t regret later.
A local POS system, often called a traditional till, stores all data on a physical server or computer located on-site. This type of POS works without an internet connection and is commonly chosen by smaller hospitality businesses, shops, and companies that value stability and direct control over their data.
Reliability: Works independently of the internet, eliminating the risk of downtime caused by network issues.
Fast processing: Transactions and orders are handled instantly without delays from external servers.
Data control: All information stays within the business, without reliance on external providers.
Limited access: Data and reports can only be viewed on-site.
Maintenance costs: Regular updates and hardware investments are required.
Limited integrations: Connecting with other tools, such as accounting software or online ordering systems, is more challenging.
Cloud POS systems are becoming increasingly popular thanks to their flexibility and ease of use. This type of system stores everything online on external servers, giving you real-time access to your administration anytime and anywhere.
Accessible anywhere: View sales data remotely via laptop, tablet, or smartphone.
Automatic updates: Software updates and security patches happen automatically.
Easy integrations: Cloud platforms connect seamlessly with accounting tools, stock management, and online ordering.
Lower upfront cost: Typically offered as monthly subscriptions rather than large one-time purchases.
Internet dependency: When the internet goes down, performance may be affected.
Security risks: Since data is stored online, strong cybersecurity measures are essential.
Recurring costs: Instead of a one-time investment, you pay an ongoing subscription.
Your ideal choice depends on several factors:
Type of business: Running a small, stable operation? A local POS system is a reliable pick. Managing a larger restaurant or multiple locations? A cloud system offers more flexibility.
Internet reliability: If your business is located somewhere with unstable internet, a local system is safer.
Budget: Cloud systems have lower start-up costs but come with monthly fees. Local systems require a higher upfront investment but have fewer recurring expenses.
Management & reporting: Need real-time insights and remote access? A cloud POS is the way to go.
Unipage offers Unipos PLUS, an advanced POS system tailored to the needs of modern hospitality businesses. With Unipos PLUS, you benefit from seamless integration with your webshop, kiosks, and QR-code ordering systems, allowing you to manage all sales channels from one central place.
The system also works even without internet, so you can always rely on your POS. With iPad support and mobile terminals, you provide your staff and customers with a modern, flexible experience.
Curious to see it in action? Book a free demo today and feel the difference!
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